HR and Administration Technical Officer - Moldova

About the role

NRC Moldova is looking for an HR and Administration Technical Officer to support the country office's HR and administration functions. The role covers the employee lifecycle, recruitment, HR reporting, office administration, accommodation and travel arrangements, and acts as the HR focal point when the HR and Administration Manager is absent. Candidates must have the legal right to work in Moldova; work permits and visa sponsorship are not provided.

Key responsibilities

• Ensure adherence to NRC policies, procedures, handbooks, guidelines and national legislation across HR and administration processes.
• Coordinate the assigned HR and administration portfolio in line with the Country Office Plan of Action and give technical advice to managers and staff.
• Monitor compliance, quality and effectiveness of HR and administration processes and recommend improvements.
• Prepare, analyse and present HR and administration reports, statistics and management information.
• Manage accurate record keeping, filing and data protection for HR documentation.
• Coordinate with internal stakeholders, service providers and authorities, and support capacity building through guidance and training.
• Promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within NRC and among supported projects.
• Coordinate the employee lifecycle for national staff, lead national recruitment, prepare employment contracts and HR orders, and maintain personnel records in NRC People.
• Support performance management, mandatory trainings, staff development and leave administration.
• Act as HR focal point for NRC People, and for NORCAP staff assigned to NRC Moldova.
• Coordinate office administration, accommodation, travel and meeting logistics, and provide payroll-related administrative support.
• Implement the Safeguarding Improvement Programme in HR, support Partnership OAT assessments, and act as HR focal point in the manager's absence.

Required profile

• University degree in Human Resources, Business Administration, Public Administration, Law or a related field.
• Minimum 3-5 years of relevant experience in HR and administration, preferably in an international NGO or humanitarian/development context.
• Good knowledge of national labour legislation and the Moldovan labour market.
• Experience in an international NGO, humanitarian or development organisation, and in supporting organizational change or restructuring.
• Good command of written and spoken English and Romanian.

Required skills

• Practical experience in HR operations, recruitment, employee lifecycle management, performance management and HR systems.
• Proficiency in MS Office and experience with HR information management systems.
• Strong organizational, analytical and problem-solving skills, able to manage multiple priorities independently.