French-Speaking Administrative Assistant

About the role

Workster is recruiting, through a partner, a French-speaking Administrative Assistant for an international company operating in eight countries, based in Chișinău, Moldova. The role covers processing and verifying administrative data, reviewing and validating invoices and expense reports, and supporting internal administrative operations. It suits an organised, detail-oriented and reliable professional with B1/B2 French who wants to develop administrative skills in an international setting.

Key responsibilities

• Enter, verify and update administrative information in the company's internal systems.
• Review and validate invoices for hotel accommodation, train and taxi transport, vehicle rentals and business meetings, ensuring they are processed accurately and on time.
• Review and approve employee expense reports against supporting documents and spreadsheets.
• Manage the activation, deactivation and modification of employee alarm access codes.
• Maintain accurate administrative databases and access records.
• Support quality control and help improve internal administrative procedures.
• Communicate with internal teams and stakeholders, and follow data protection regulations while keeping information confidential.

Required profile

• B1/B2 French, with good written and verbal communication skills.
• Previous experience with SAP is an advantage.
• Strong organisation, time management and attention to detail; able to work independently and in teams.
• Availability to work on-site in Chișinău.

Required skills

• Good knowledge of Microsoft Office and administrative software.
• Ability to process administrative information efficiently and responsibly.

What we offer

• Full-time, primarily office-based position at 18 Grigore Vieru Boulevard, Chișinău, with one remote day per week possible after the first three months.
• Standard hours 8:30 AM to 5:00 PM, plus one week per month with adjusted hours on a rotating schedule.
• Meal vouchers, one extra paid day off on your birthday, initial training and onboarding support.
• Professional development, career progression, collaboration with international teams and participation in HR events.